Effective Date: June 29, 2026

Nikki Ray Media Agency is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and protect personal information provided through our website by individuals interested in working with us.

1. Information We Collect

We may collect personal information such as:

• Full name
• Email address
• Phone number
• Resume or other application materials
• Production roles, skills, and availability
• Any other information you voluntarily provide through our contact or application forms

2. How We Use Your Information

We use the information you provide to:

• Review and respond to inquiries or applications
• Assess potential working relationships or collaborations
• Contact you about opportunities that may be of interest
• Match your profile with relevant production opportunities using AI-assisted tools

3. AI-Assisted Processing

We use artificial intelligence tools, including Anthropic’s Claude, to help match crew members with production opportunities. When you are being considered for a role, your name, contact details, roles, skills, and availability may be submitted to these AI systems solely for this matching purpose. We do not use your information to train AI models, and all AI-assisted suggestions are reviewed by a human before any outreach is made to you.

4. Third-Party Services

To operate our business, we share your information with trusted third-party service providers, including:

• Airtable — database and record management
• Anthropic — AI-assisted crew matching (Claude API)
• Mailchimp — email list management
• Resend — transactional email delivery

These providers are used solely to support our recruitment and collaboration activities. We do not sell, rent, or trade your personal information.

5. California Residents (CCPA)

If you are a California resident, you have the right to:

• Know what personal information we collect and how it is used
• Request deletion of your personal information
• Opt out of the sale of your personal information (we do not sell personal information)
• Non-discrimination for exercising your privacy rights

To exercise these rights, contact us at work@nikkiraymedia.com.

6. Data Security

We take reasonable measures to protect the personal information you provide from unauthorized access, use, or disclosure.

7. Your Rights

You have the right to request access to, correction of, or deletion of your personal information. To make a request, please contact us at the email address below.

8. Contact Us

If you have any questions about this Privacy Policy or wish to update or remove your information, please contact:

Email: work@nikkiraymedia.com

Address: Nikki Ray Media Agency, 300-4 Charles St. East, Toronto, ON, M4S1P8

9. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.